Help centerWorkspaceUpdated Oct 8, 2026

Members and roles

Invite teammates and what owners, admins, editors and viewers can do.

A workspace holds your projects and the people who work on them. Every member has one role, which applies to every project in the workspace.

Roles

Owner: Can: Everything, including managing admins and the workspace.
Admin: Can: Projects, prompt allocation, AI models and project settings, connecting Crawl insights, and inviting or managing editors and viewers. Plus everything an editor can do.
Editor: Can: Prompts, topics and tags, brands and competitors, and recommendations (accept, move, refresh suggestions, save new ones). Can test URLs in Crawlability.
Viewer: Can: Read-only access to every report, answer and action.

Who	Can
Owner	Everything, including managing admins and the workspace.
Admin	Projects, prompt allocation, AI models and project settings, connecting Crawl insights, and inviting or managing editors and viewers. Plus everything an editor can do.
Editor	Prompts, topics and tags, brands and competitors, and recommendations (accept, move, refresh suggestions, save new ones). Can test URLs in Crawlability.
Viewer	Read-only access to every report, answer and action.

These rules are checked on the server, not just hidden in the page. A viewer sees reports without edit buttons, with labels such as “View only”.

Click Invite member
Only owners and admins see this button.
Enter their work email and choose a role
Admins can invite editors and viewers. Owners can also invite admins.
Click Send invitation
They get an email with a link that is valid for seven days. After signing in, they click Accept invitation and the workspace opens.

Pending invitations are listed below the members, with Resend and Cancel. An expired invitation can be resent.

Edit role changes what a member can do, starting with their next action.
Remove member revokes their access to the workspace immediately. Their past work stays.
You can’t change your own role. Admins can only manage editors and viewers.